Secretary

About the role

The role of a secretary is to effectively and efficiently manage the administrative and correspondence tasks of the Directors they report to, their role is to alleviate the administrative burden on Directors and their team/s so they can contribute more meaningfully to the strategic and tactical deliverables that they face on a daily basis. Co-ordination of meetings, conferences and diaries including pre-meeting pack preparation and other arrangements Prepare Presentations or reports for Team members Typing of minutes / correspondence Filing Domestic & international travel arrangements Conference and seminar arrangements and co-ordination Preparation of presentations, spreadsheets, letters, etc Diary management and scheduling of appointments Screening calls and message taking Sorting and screening of mail and other correspondence Control and manage stationery and catering requirements Assist Function with any facilities related matters, including maintenance, contracts, running of the office Expense Claims and generating of purchase orders Processing and reporting on all costs against department budget & expenses Cellular Phone administration Customer requests resolved Ad hoc admin tasks Key attributes and competencies: Administrative aptitude – the ability efficiently and effectively manage the administrative tasks to ease the burden on the lawyers. Agility – ability manage multiple tasks and in line with the ever-changing priorities of the lawyers. Communication - Outstanding communication, interpersonal and negotiation abilities across all levels Problem Solver – the ability to resolve administrative challenges on behalf of the lawyers. Confidentiality – the ability to ensure the highest level of confidentiality and integrity WHAT YOU WILL BE MEASURED ON: Accuracy and quality of administrative tasks Pro-activity of services provided to Executives Continuous improvement identification and implementation Areas agreed as part of the annual IPA process