Executive Virtual Assistant (Healthcare Tech)

Company Overview We are a growing healthcare technology company with a distributed team of ~32 employees and three co-founders. We are seeking a highly reliable, detail-oriented Executive Virtual Assistant to support senior leadership with daily operations and scheduling. This role will primarily support two co-founders, with occasional assistance to a third co-founder and select team members. Consistency, trust, and responsiveness are critical to success in this role.  Role Overview The Executive Virtual Assistant will serve as a trusted partner to leadership, owning calendar management, travel coordination, inbox organization, and interview scheduling. This role is ideal for someone experienced in supporting executives in fast-paced environments who values structure, follow-through, and proactive communication. Core Responsibilities Executive & Administrative Support • Manage complex calendars for multiple co-founders • Schedule meetings • Resolve conflicts • Build in focus time • Coordinate domestic and international travel Flights, hotels, itineraries • Last-minute changes and adjustments • Draft and manage emails on behalf of executives • Maintain inbox organization and prioritization Scheduling & Coordination • Schedule internal and external meetings • Coordinate interview scheduling with candidates and internal stakeholders • Ensure timely follow-ups and confirmations • Support hiring coordination to ensure a smooth candidate experience Cross-Team & Ad Hoc Support • Occasionally assist other team members (e.g., sales leadership) with travel or scheduling • Create and maintain documents, Google Sheets, and trackers as needed • Support light administrative tasks across the organization (≤10% of workload) Personal & Executive Logistics • Assist with limited personal logistics for the CEO (as needed) • Act as a dependable point of support to reduce executive workload Must-Have Qualifications • 3+ years of experience as an Executive Assistant or Virtual Assistant • Proven experience supporting senior leadership or founders • Strong calendar and travel coordination skills • Excellent written and verbal English communication • High reliability, responsiveness, and attention to detail • Ability to manage multiple priorities with consistency and follow-through Required Tools & Systems • Google Workspace (Gmail, Google Calendar, Google Docs, Sheets) • Slack • Zoom Nice-to-Have (Not Required) • Experience coordinating interviews or supporting hiring processes • Familiarity with Applicant Tracking Systems (ATS) • Experience working in tech or healthcare environments What Success Looks Like • Executives trust that tasks will be completed accurately and on time • Calendars are organized, realistic, and well-managed • Travel and scheduling run smoothly with minimal executive involvement • Communication is proactive, clear, and consistent • Reduced operational friction for leadership Additional information Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM